APS Affiliate No 100
Founded May 1, 1979 by John M. Howell
Incorporated October 21, 1999
Welcome to the Official Website of the
Mailer's Postmark Permit Club
|
|
APS Affiliate No 100
Founded May 1, 1979 by John M. Howell
Incorporated October 21, 1999 |
|
|
About MPPC - Constitution and Bylaws
CONSTITUTION OF THE MAILER’S POSTMARK PERMIT CLUB ARTICLE I: NAME The name of the organization shall be the MAILER’S POSTMARK PERMIT CLUB. ARTICLE II: PURPOSE The purpose of the Club shall be to promote interest in collecting mailer’s postmark permit cancels, to encourage the use of mailer’s postmark permits and to provide guidance to members in obtaining a mailer’s postmark thus providing a greater understanding and enjoyment of this aspect of philately by cultivating a feeling of fellowship among members. ARTICLE III: MEMBERSHIP Membership in the MPPC may be granted to any person of good character interested in the collection or the use of a mailer’s postmark. ARTICLE IV: CHARTER MEMBERS All members who have joined the Club prior to December 31, 1979, and/or members whose membership number is less than 200 are considered Charter Members. ARTICLE V: OFFICERS The officers of the Club shall be a President, a Vice President, a Secretary and a Treasurer. ARTICLE VI: BOARD OF DIRECTORS The Board of Directors shall be composed of the President, Vice President, Secretary, Treasurer, two Directors of the Board and the immediate Past President. ARTICLE VII: AMENDMENT This constitution may be amended at any time by a majority vote of the Board of Directors and presented in writing to the Secretary. Such amendment shall be adopted thirty (30) days after publication in the official organ, the Permit Patter, by a two-thirds vote of those members voting. BYLAWS ARTICLE I: DUTIES OF OFFICERS Section 1. The President shall direct the general affairs of the Club and provide direction for its growth and development; shall appoint such officers and directors as may be deemed necessary; reaffirm appointed officers of the previous term; fill by appointment any vacancy in any office for the unexpired term; and shall perform all other duties pertaining to this office. Section 2. The Vice President in the absence or disability of the President shall perform all duties generally associated to the office of the President and shall develop and/or supervise programs which may be assigned by the President. Section 3. The Secretary shall keep accurate, complete and permanent records of the proceedings of the Board of Directors; shall transmit to each Board member a copy of said proceedings within fifteen (15) days of its occurrence; shall process all applications for membership and transmit a monthly report of applications to the Board of Directors for consideration for membership; shall provide the Editor with a monthly new-member report; shall process the Club’s mail; shall collect membership dues; shall issue membership cards; and shall transmit all collected fees to the Treasurer. Section 4. The Treasurer shall receive and keep the Club’s funds in a bank approved by the Board of Directors; shall pay out any funds on order of the President; shall compile an annual report of receipts and disbursements for publication in the March/April edition of the official organ Permit Patter. Section 5. The Board of Directors shall be the executive administrative body of the Club. The President shall act as Chairman of the Board. ARTICLE II: MEMBERSHIP Section 1. Any person interested in collecting and/or using a mailer’s postmark shall be eligible for membership and shall be entitled to all rights and privileges. Section 2. Any eligible person desiring membership must submit a written application to the Secretary which shall be in such a form as the Board of Directors shall prescribe. Section 3. Each application for membership must be accompanied by the proper payment of dues to be valid for consideration. ARTICLE III: DUES Section 1. All members shall pay dues in the amount prescribed by the dues schedule in effect at the time and must be received by the Secretary not later than January 31 of each year. Section 2. Members who have not have paid their annual dues within 90 days from the due date shall be dropped from membership automatically. Section 3. Any person who has been refused membership in the Club shall immediately be refunded the amount of dues that had been sent in with the application. ARTICLE IV: MEMBERSHIP YEAR Section 1. The membership year shall extend from January 1 to December 31 of the same year. ARTICLE V: ELECTION OF OFFICERS Section 1. All elective officers shall be elected by ballot on each even-numbered year for a term of two years. Section 2. The candidate for any elective office receiving a simple majority of votes cast for that particular office by those members voting shall be declared elected. In the event of a tie, the Board of Directors shall choose the winner. Section 3. Newly elected officers shall assume the duties of their respective offices effective January 1st of the coming year. Section 4. Should an elected officer resign before new elections are held, the President shall appoint a member in good standing to assume the unexpired term of that office. Section 5. No member shall be elected to the office of President, Vice President, Secretary, Treasurer or Board Director for more than two (2) consecutive terms provided, however, that no one is prevented from being elected to any of said offices. ARTICLE VI: NOMINATIONS AND VOTING Section 1. Nomination and voting shall be conducted in even-numbered years through the mail by such forms as approved by the Board of Directors. Section 2. The President shall appoint a Nominating Committee in July of even-numbered years. Section 3. Nomination shall be conducted by petition and submitted to the Nominating Committee not later than September 20 of even-numbered years. Section 4. Petitions shall contain the written consent of the candidate to serve as an officer of the Club and shall include the signature of no less than three (3) nominating members in good standing. Section 5. No petition shall be necessary for an incumbent officer seeking re-election to the same office but only a letter of intent by the incumbent to the Nominating Committee. Section 6. The Editor shall include the official ballot in the September/October issue of the official organ, the Permit Patter, and it shall contain the names of the nominees and proper instructions for voting and mailing of said ballot. The voting results will be announced in the November/December edition of the official organ, the Permit Patter. Section 7. Ballots received after October 31 and those submitted with write-in names shall be declared invalid. ARTICLE VII: OFFICIAL LOGO & MOTTO Section 1. The official logo or emblem of the Club shall consist of a square within a double circle. The inscription “Mailer’s Postmark Permit Club” is placed within the two circles. A hand gripping a mailer’s postmark in the act of canceling the postage on a letter is depicted within the square. Section 2. The official slogan of the Club shall be: “Join in the fun ... cancel your own!” ARTICLE VIII: OFFICIAL ORGAN Section 1. The official organ of the Club shall be the Permit Patter. Section 2. The official organ shall be published six times per year (January/February, March/April, May/June, July/August, September/October and November/December) and mailed to all regular members in good standing without charge. ARTICLE IX: AMENDMENT These bylaws may be amended at any time by a majority vote of the Board of Directors and presented in writing to the Secretary and such amendment shall be adopted thirty (30) days after publication in the official organ by a two-thirds vote of those members voting.
|